Best Practices - Electronic Invoicing


... FATTEL : Electronic Invoicing

Within the Public Administration innovation’s process, the startup of electronic invoicing was a real milestone, not only because it has enabled a stronger control of public spending, but also because it can be seen as the first step toward dematerialization of documents and processes, in a complex regulatory framework, but complete and integrated.

In this context, the Electronic Invoicing Management System, named FATTEL, represented the first step toward the implementation of advanced solutions to guide customers in the complex course of dematerialization.

FATTEL, the IFM solution for electronic invoicing, is currently adopted by 4 Healthcare companies and more than 20 communes, and its diffusion is constantly growing, due to the excellent results achieved.

FATTEL shows many strength points, that make it a valuable and reliable reference:

• the system supports user in the automatic dialogue with SDI (National Interchange System), providing a full management of invoices both received and delivered with related notifications and making easy querying data stored thanks to a local data base which replies exactly the original xml structure of documents
• the local recording of xml files allows an easier invoices search using poweful query filters
• reduces the operational complexity splitting, upon customer’s needs, the Administration’s structure into a set of offices, each equipped with its own IPA (Public Administrations Index) code, then reducing the number of documents to be processed
• Enables a cross IPA validation’s process in order to establish whether to accept invoices, tracking the advices of users whose evaluation was requested
• Manages data exchange from and to Accounting Systems through specialized plug-in, so avoiding that the user enters twice same data in different systems and, accordingly, considerably reducing error probability
• Allows standard documents storage (conservazione a norma) of invoices and notifications, by any external authorized official subject (conservatore), provided that the system exposes its services through web services and stores references given back by conservator, in order to later exhibit them on demand, everything guided by software functions making transparent the process for the final user
• The system talk automatically with any computer Protocol software in order to protocol both invoices and notifications and stores related data, as well as in the database, in the  embedded Document management system
• The user interface is very pleasant and intuitive; it makes the system easily usable and masks procedural complexities.